Feature
The contract where you need it – on the agreement
In Licens, contracts, appendices, termination notices and confirmations live on the agreement they belong to. No more digging through inboxes and shared drives when a deadline is close.
Good contract management means finding the right version quickly
When a notice deadline comes up, the first question is almost always: what does the contract actually say? Is it three or six months' notice? Did we agree something different at the last renewal? The answer is often in an e-mail from a former colleague or in a folder called “Contracts_NEW_final”.
Licens attaches documents directly to the agreement. You see the contract next to the deadline, the price and the vendor, and you can preview PDFs without downloading them. When an agreement is renegotiated, upload the new version – the old one stays, so the history is intact.
The document archive at a glance
Multiple files per agreement
Main contract, schedules, price appendix, notice and confirmation – all in one place.
Drag and drop
PDF, images, Word and Excel up to 25 MB per file.
Versioning
A new version never replaces the old one. You see who uploaded what, and when.
PDF preview
Read the contract in the browser while you look at the deadline.
Private storage
Files are stored privately in the EU/EEA and opened only through short-lived signed links.
Controlled access
Decide which roles can see documents – for example, viewers can be kept out of contracts.
From notice to confirmation
Upload the notice
Record the date and who gave notice, and attach the letter or e-mail you sent.
Wait for confirmation
The agreement shows as “terminated – awaiting confirmation”, so nobody forgets to chase the vendor.
Upload the confirmation
When the vendor confirms, attach the reply. Your paper trail is complete if a dispute ever arises.
Questions about documents
Which file types are supported?
PDF, common image formats, Word and Excel. Each file can be up to 25 MB.
Can other organisations see our documents?
No. Every organisation is isolated at database level, and files are stored privately. The links used to open a file are signed and expire after a short time.
What if I upload a new version by mistake?
Nothing is lost. Earlier versions remain, and the change shows up in the activity log.
Does Licens read the contract and find the deadline automatically?
No. The deadline is based on the dates and notice period you enter. That's deliberate: you should be able to trust the deadline and see exactly how it was calculated.
Do I get my documents back if I stop using Licens?
Yes. A full export gives you all data and every document in a zip file.
Try Licens free for 14 days
You get every Pro feature during the trial, and you don't need a card to start. Add your first agreements in a few minutes and see which deadlines are coming up.